South County Youth Soccer

Contact Information:
730 Kingstown Rd, Box #11
Wakefield, RI, 02879
Phone: 401-782-8200 FAX: 782-8203
Email: SCYSC1@gmail.com
 
 
 
 
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CONSTITUTION AND BY LAWS, January 2010 Revision


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Written by: Mary Ellen Murano
Tuesday, April 2, 2013


CONSTITUTION <?xml:namespace prefix = st1 ns = "urn:schemas-microsoft-com:office:smarttags" />AND BY LAWS, January 2010 Revision<?xml:namespace prefix = o ns = "urn:schemas-microsoft-com:office:office" />


 

 


CONSTITUTION AND BY LAWS


 


SOUTH COUNTYYOUTH SOCCER CLUB (SCYSC)


 


Dec.6, 1982; Dec.8, 1987; Dec. 12, 1989; Nov., 1990; Dec., 1991; Jan., 1993; Dec.,1993; Dec.,1994; Dec., 1997; April, 1998; Dec.,1998; Dec. 15, 1999; Dec. 19,2000; Dec. 2001, Dec. 2004, Dec. 2007; Jan. 2010


 


 


 


ARTICLE I NAME


 


 The name of this organization shall be the South County Youth Soccer Club (SCYSC), a not-for profit, 501-(c)(3) corporation of the State of Rhode Island and Providence Plantations. The organization may, for time-to-time, do business as Soccer Club of South County Rhode Island (SCSouthRI), SCSouth, Football Club of South County Rhode Island (FCSouthRI), or FCSouth.


 


 ARTICLE II PURPOSE


 


The purpose of this organization shall be to develop sportsmanship, sense of community, athletic skills, teamwork and confidence through the promotion and administration of the game of soccer among players of all ages.


 


 ARTICLE III TERRITORIAL LIMITS


 


 The primary focus of this organization’s activities are but not limited to the town of South Kingstown. The club shall encourage cooperation & coordination with other towns, especially nearby Rhode Island towns of Narragansett, Charlestown, Richmond, & Hopkinton (CHARIHO), and Westerly.


 


ARTICLE IV AFFILIATIONS


 


This organization shall be an affiliated division of Soccer Rhode Island (SRI), which is an affiliated division of the U.S. Youth Soccer Association, and the U.S. Soccer Federation. The organization may seek, from time-to-time, affiliation with other US national or international soccer associations which further the objectives of promoting soccer within the organization, e.g., American Youth Soccer Organization (AYSO) or US Club soccer.


 


 


 


ARTICLE V MEMBERSHIP


 


Section 1. Membership in this organization shall consist of all current organization-approved coaches, directors and committee members, registered players, parents or legal guardians of registered players, and team sponsors. Any player, upon completion of a club registration form within the accepted registration periods and payment of the necessary fee that will be determined yearly by this organization, shall be accepted as a member and registered player.


 


Section 2. With the following exceptions, all members have voting privileges at the Annual General Meeting (AGM) for the purpose of electing certain Board of Director (BOD) officers and for the purpose of voting on changes to the Constitution and Bylaws. Except for directors, all Deleted: under the age of 20. Deleted: the Rhode Island Youth Soccer Association and Deleted: youth under the age of 20 and votes must be cast in person at the AGM with the following exceptions:


 


1) sponsors do not have voting privileges;


 


2) registered players under the age of 18 do not have voting privileges;


 


3) parents of players 18 years of age or older do not have voting privileges; 4) no individual, or household, may cast more than one vote.


 


ARTICLE VI GOVERNMENT


 


This organization shall be governed by a Board of Directors (BOD) who shall enforce the rules of the SCYSC, Soccer Rhode Island, the U.S. Youth Soccer Association, and other affiliated national or international soccer associations. They shall have the power to ratify, alter, or reject (subject to appeal of the general membership) any proposal made by the membership of this organization. They shall have the authority to arrange soccer games in their own name and suspend any player, coach or official from this organization by due process. They shall have the authority to settle all disputes concerning the operation and fellowship of this organization.


 


 


ARTICLE VII BOARD OF DIRECTORS


 


Section 1. The Board of Directors shall consist of the following positions:


 


          1. President (PRES)


 


2. Vice President, Liabilities, & Risk Management (VPRES)


 


3. Secretary (SEC)


 


4. Director of Finance & Treasury (DFIN)


 


5. Director of Recreational Programs (DREC)


 


6. Director of Competitive Programs (DCOMP)


 


7. Director of Facilities (DFAC) (including fields)


 


8. Director of Referees (DREF)


 


9. Director of Tournaments (DTOURN)


 


10. Director of Fund-Raising (DFUND)


 


11. Director of Legal Affairs & General Counsel (DLEGAL)


 


12. Director of Coaching (DCOACH)


 


13. Director of Communications (DCOMM) (including website)


 


14. Director of Volunteers (DVOL)


 


15. Immediate Past President (PPRES)


 


The BOD shall have the option of appointing, with approval of two thirds of the Board, up to four additional at-large members who shall serve until the next AGM. Each member of the board of Directors shall have one vote at BOD meetings. In the case of absence, that vote may be cast by email to the presiding BOD meeting chair prior to the meeting or through a designated proxy (in writing and dated for the meeting in question), provided this alternate is a member of this organization. In addition to these elected positions, the following territorial positions may participate fully in BOD meetings, but will not have voting privileges:


 


1. Town of South Kingstown Recreation Director or designee


 


2. South Kingstown Boys Varsity Soccer Head Coach


 


3. South Kingstown Girls Varsity Soccer Head Coach


 


Deleted: the Rhode Island Youth Soccer Association (RIYSA), and Deleted: , House League Director Deleted: , Registrar,


 


 


 


 


 


 


ARTICLE VIII DUTIES OF THE OFFICERS


 


Section 1. President (PRES).


 


The President has the following responsibilities and duties and shall:


 


1. Prepare agendas and preside over all BOD meetings


 


2. Appoint any necessary committees and shall be ex-officio member of each committee


 


3. Be responsible for overseeing activities of the BOD and organization members.


 


 


Section 2. Vice President (VPRES).


 


The Vice President has the following responsibilities and duties and shall:


 


1. Preside at the BOD meeting in the absence of the President


 


2. Serve as Insurance Coordinator


 


3. Maintain a yearly calendar for use in establishing meeting agendas


 


4. Perform other duties assigned by the President.


 


5. Serve as the Risk Management Coordinator


 


 


Section 3. Secretary (SEC).


 


The Secretary has the following responsibilities and duties and shall:


 


1. Keep & disseminate minutes of all BOD meetings


 


2. Be responsible for any official organization correspondence


 


3. Maintain the files for the organization.


 


 


Section 4. Director of Finance & Treasury (DFIN).


 


The Director of Finance & Treasury has the following responsibilities and duties and shall:


 


1. Keep accounts of all monies received and distributed


 


2. Prepare an annual financial report and budget for approval by the BOD


 


3. Maintain all financial records for the organization


 


4. Prepare financial reports for all BOD approved activities


 


5. Act as purchasing agent for all purchases exceeding $999.99,


 


6. Prepare financial reports for regulatory agencies


 


7. Receive, prepare and file all corporate documents and fees


 


8. Recommend to the BOD how unspecified money donated to the organization shall be dispersed.


 


 


Section 5. Director of Facilities (DFAC).


 


The Director of Facilities has the following responsibilities and duties and shall:


 


1. Secure permission for use of all fields with town or university officials


 


2. Act as liaison with the recreation directors for South Kingstown and Narragansett, the South Kingstown and Narragansett school systems and the University of Rhode Island


 


3. Coordinate, direct, and oversee all field activities and maintenance associated with the Club’s recreation programs, competitive programs, organization-sponsored tournaments, and organization-sponsored camps


 


4. Be responsible for the identification, negotiation, attainment and maintenance of organization offices


 


5. Lead any land acquisition and development committees formed to expand the resources of the organization.


 


 


Section 6. Director of Referees (DREF).


 


The Director of Referees has the following responsibilities and duties and shall: Deleted: Fields administrator


 


1. Recruit, train, and schedule referees for all games


 


2. Authorize the payment of referees


 


3. Coordinate all referee activities with national, state, & tournament referee officials


 


4. Develop a referee recruiting and training plan and shall direct the successful execution of that plan.


 


Section 7. Director of Recreational Programs (DREC).


 


The Director of Recreational Programs has the following responsibilities and duties and shall:


 


1. Plan and direct all activities of the organization’s recreational leagues (house)


 


2. Recruit a working committee called the Recreational Operations Committee (ROC) consisting of recreational league coordinators and coaches.


 


3. Develop ROC agendas for meetings, preside as chairperson for such meetings, and arrange for meeting minutes to be submitted to the Secretary


 


4. Prepare the recreational program’s budget for submission to the Director of Finance & Treasury


 


5. Prepare a monthly recreational programs report for the BOD


 


6. Settle all disputes related to the operation of all recreational leagues


 


7. Appoint an Adjudication Committee of four (non-board) members as well as themselves to:


 


1) promptly hear and rule on any disputes over recreational league game results and


 


2) to serve as a prompt hearing board regarding incidents of a possible inappropriate behavior by any parents, coaches, or players within any recreational league. Any findings or decisions of the Adjudication Committee shall be reported promptly to the Board of Directors. Decisions of the Adjudication Committee may be appealed to the Board of Directors within 10 days of notification of the decision.


 


 


Section 8. Director of Competitive Programs (DCOMP).


 


The Director of Competitive Programs has the following responsibilities and duties and shall:


 


1. Plan and direct all activities of pertaining to the competitive leagues


 


2. Recruit a working committee named the Competitive Operations Committee (COC) consisting of league coordinators and approved competitive league coaches


 


3. Develop COC agendas for meetings, preside as chairperson for such meetings, arrange for minutes to be submitted to the Secretary


 


4. Prepare an annual financial report and budget for submission to Director of Finance & Treasury


 


5. Prepare a monthly report for the BOD


 


6. Settle all disputes related to the operation of the Competitive Operations Committee


 


7. Appoint an Adjudication Committee of four (non-board) members as well as themselves to:


 


1) promptly hear and rule on any disputes regarding rosters within the Competitive Operations Committee, and


 


2) to serve as a prompt hearing board regarding incidents of possible inappropriate behavior by any parents, coaches, or players within the Competitive Operations Committee. Any findings or decisions of the Adjudication Committee shall be reported promptly to the Board of Directors. Decisions of the Competitive Operations Adjudication Committee may be appealed to the Board of Directors within 10 days of notification of the decisions.


 


 


Section 9. Director of Tournaments (DTOURN).


 


The Director of Tournaments has the following responsibilities and duties and shall:


 


1. Plan and direct all organization-sponsored tournaments


 


2. Recruit a working committee named the Tournament Operations Committee (TOC) consisting of volunteer organization members and all competitive league head coaches.


 


3. Develop TOC agendas for meetings, preside as chairperson for such meetings, arrange for meeting minutes to be submitted to the Secretary


 


Deleted: The House League Director shall be responsible for p


 


4. Prepare an annual financial report and budget for submission to the Director of Finance & Treasury


 











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